Thursday, February 8th, 2007
Church Hall
Vestry Members Present: Cheryl Twiss (CT), Deb Pallasch (DP), Larry Gadsby (LG), Mike Brogan (MB), Ed Adamowski (EA), Alan Locke (AL), Mark Gustafson (MG), Steve Horridge (SH)
Vestry Members Absent: Bill Lopes (BL), Mike Zmich (MZ)
Others Present: Daryl Stahl, Opening Prayer. Daryl Stahl
Meeting was called to order at 7:05pm
Welcome. We all welcomed Ed Adamowski as the newly elected vestry member.
Old Business***************
Previous Vestry Meeting Minutes. For the record MB advised that the minutes for the last vestry meeting, Wednesday, January 10, 2007, were approved via email responses.
Finances. LG advised that HTC now has Quickbooks for Roger Griswold, the controller. There is a trainer coming in to provide training to LG, Roger and Cindy. The Operating Expense Summary was distributed and discussed. A motion was made (MB/MG) and approved to accept this financial data.
Building and Grounds. BL was not present but forwarded the Buildings and Grounds January 2007 report. It follows at the end of these minutes.
New
Business **************
Search Committee update. AL advised that there were still expectations of additional candidates to be interviewed. Notwithstanding, there are two candidates who will visit HTC in the next week. Lodging arrangements have been made, and the candidates, visiting separately, will visit with the Search Committee, tour the facilities, and hold a private worship service with the committee.
Planning Session for VY (Vestry Year) 2007. The vestry present then spent considerable time ‘brainstorming’ ideas for targeting for accomplishment during the coming year. A list of the items identified also follows these minutes. CT will meet with the officers prior to the next vestry meeting to further define and develop into a strategic plan.
Future Vestry Meetings. We confirmed that for planning purposes all future vestry meetings would be scheduled for
7:00 on the 2nd Thursday of the month unless otherwise determined.
Facility Use. Pat Brown requested to use the church hall for a Tai Chi program on Friday nights. Free usage for four (4) weeks to see how the program goes. A motion was made (DP/LG) and approved to accept this request.
The next HTC vestry meeting will be THURSDAY, 8 MARCH 2007
Respectfully submitted,
Mike Brogan
1.)
The installation of our large front storm window was completed this
month by the “Architectural
Preservation Group” of Warwick, RI. Final cost was $6020 in accordance with
their original estimate.
2.)
Ray
Gallant and Bill Lopes completed the installation of the new Church front door
closers this month. Approximate cost was $140.
3.)
Ray
Gallant completed installing thermal insulation and ceiling strapping for a
future ceiling installation in the second floor rear storeroom in the Parish
hall. Approximate cost for materials was $200.
4.)
Mike
Brogan and Bill Lopes repaired defective wiring on one of the Church lanterns
over the pews. Also replaced were several bulbs in other church light fixtures.
This incident suggests we plan future wiring checks of all lanterns in the
church as part of a preventive maintenance program. Cost for supplies including
spare bulbs (special 300 watts) was approximately $40.
5.)
Ray
Gallant and Bill Lopes repaired a leaky steam pipe in the Church basement this
month- corrosion had opened up a substantial leak, which fortunately could be
repaired by a special clamp applied in the leak area. This further suggests a
close review of the Church piping as part of a preventative maintenance
program.
6.)
Installation
of the replacement Narthex Tower attic folding stairs was completed this month
by Ray Gallant and Bill Lopes- this replacement was required due to severe
deformation of the original stairs which was first observed over the Holiday
Season and prevented the closure of the stairs prior to replacement. The
technique to open and close the stairs without causing damage requires
training- for the time being anyone needing access to the upper levels of the
Narthex Tower should see Ray or Bill. Final cost for the replacement was
approximately $250.
7.)
Several people have offered suggestions for
the list of potential B&G projects for 2007. Later this month Mike Brogan
and I plan to preliminarily rank all projects per our decision making matrix
and scheduled per priority and consistent with our anticipated 2007 Capital
Improvement Funding. We will have two project list cutoff lines one at $6000
total and a second at $16,000 total. These dollar totals will reflect the two
scenarios discussed at the Annual Meeting by Larry Gadsby, depending on whether
the Church receives an additional $20,000 from the Peck Estate.
1. News Letter (email/snail mail). 2. Counters for collections. 3. Cards for Pledges in Office.
4. Audit (build an operating system capable of being audited).
5. Quickbooks (training)
6. New Computers (wireless)
7. Broadband Service (i.e., Cox). 8. Job Description for Rector.
9. Liturgical & Education Teams
10. Update Parsonage. 11. Update Website (MG). 12. Marketing. 13. Rentals. 14. Godly Play (Fundraising/training)
15. Events (Spring/Fall clean-up days, summer festival, BBQ, Christmas Faire, Vestry retreat),
16. Discussion on church/worship times. 17. Mutual support of vestry for parishioners. 18. Building safety/security.
19. Parking
NOTE: Buildings and Grounds specific activities will be addressed separately